Division 03 · Public Estate Register
Who holds it.
When it ends.
Every maintenance and plant contract across councils, schools, housing providers and NHS trusts in your territory — incumbent named and resolved to its company number, value banded, expiry dated, and the recompete likelihood scored against that buyer's own history.
Public buyers publish everything: the tender, the award, the value, the term, and often an asset schedule listing the plant. The whole procurement lifecycle is on the record. Almost nobody in the trade tracks it.
LIFECYCLE TRACKED: pipeline → planned → tender → award → expiry → successor watch
SCOPE: building services, plant, M&E and hard FM. Filtered at ingest and again at build.
- Buyer
- ████████ Housing Group[1]
- Contract
- M&E servicing — term[1]
- Incumbent
- ██████ Building Services Ltd[1,2]
- Value
- £2m – £5m band · 4 yr[1]
- Expiry
- 31 MAR 2027[1]
- Recurrence
- 3 prior cycles found[1]
↓ summary view. Scroll for a live-tender record in full.
Why this register, now
Public money leaves a paper trail. All of it.
A private client can change supplier on a phone call and nobody outside the building ever knows. A public buyer has to publish: the intention, the tender, the award, the winner, the value and the term. Which means their next buying decision has a date on it, years in advance — and the only reason your competitors aren't there is that nobody reads it.
A live tender with a closing date. Nothing beats it: published scope, published value, published deadline, and a buyer legally required to consider your bid.
Contract expiry with a recurrence history. When a buyer has re-let the same service three cycles running, the fourth is not speculation — and the pipeline notice lands months before the tender.
A completed works phase. Phase 4 of a programme implies phase 5. The successor is the opportunity, not the notice you just read.
A one-off job with no recurrence pattern, or a retrospective notice for work already finished. Both look like leads and neither is. Graded down automatically.
A record in full
The bid window, with the asset list.
One record from the Public Estate Register, shown complete. Values are illustrative; the field structure, evidence tiers, lifecycle logic and scoring are exactly as shipped. Note the asset schedule — that's pulled from the notice's own attachments, not from the notice summary.
Official published in a notice or statutory source Matched joined across sources, confidence stated Inferred derived from a named rule Modelled estimated, bounds shown
01 · Buyer
- Buyer
- Off██████████ CouncilCorporate estate — not the schools portfolio
- Notice type
- OffContract notice · tenderAdvertised, not awarded. Never presented as a win.
- Published
- Off09 Jul 2026
- Route
- OffOpen procedureNo framework gate — you don't need to be on a list first
- Prior cycle
- MatAwarded 2019 to ███ LtdLocated from award-notice history · CH 0█████1
02 · The contract
- Title
- OffPlanned & reactive mechanical services
- Term
- Off5 years + 2 extension
- Advertised value
- Off£5m – £10m bandBanded on sealed pages · exact figure on licensed records
- Lots
- Off3 · bid individuallyLot 2 is the plant-servicing scope
- Start
- Off01 Apr 2027
03 · Asset schedule
- Properties
- Off214 buildingsFrom the notice's own attachment, not the summary text
- Heating plant
- Off1,100+ appliances
- Air handling
- Off38 AHUs
- Generation
- Off9 CHP unitsCross-referenced against the combustion register — 4 are permitted
- Standard
- OffSFG20-aligned regimeStated in the specification attachment
04 · Dates, contact & commercial
- Questions close
- Off08 Aug 2026
- Submission
- Off23 AUG 2026 · 15:00Signal: CONFIRMED · tender live
- Contact type
- OffPortal mailbox · scores 4/10Support address. Never drives a call angle.
- Better route
- MatEstates lead named in 2019 awardStill in post per the buyer's published structure
- Annual value
- Mod£1.0m – £2.0m/yr (est.)Advertised band over the base term
PRIORITY FALLS IF — you can't meet the lot's turnover or accreditation thresholds, or the questions deadline passes before you've read the specification. Bid windows are the one trigger on this register with a hard stop, which is exactly why they're graded top and pushed to the front of the pack.
Illustrative composite. Field structure, evidence tiers, lifecycle logic and scoring are as shipped.
An advertised contract is never presented as a won one. It's enforced in the data schema, in validation and in the final quality check — because the difference is the entire value of the record.
214 buildings, 1,100 appliances, 38 AHUs, 9 CHP units — none of that is in the notice summary. It's in the specification documents attached to it, and reading those at scale is the register.
Four of those CHP units also appear on the permitted-combustion register with their own statutory clock. Holding both licences turns one bid into a compliance conversation.
A procurement portal mailbox is a real contact and a poor one. It's scored at four out of ten and barred from driving a call angle — with a better route named where the record can find one.
The procurement lifecycle
Six stages. You want to arrive at stage two.
Most firms find out about a public contract when the tender is already live, which is the point at which the specification is fixed and someone else has been shaping it for months. The register tracks the whole lifecycle, so you can be early.
The buyer states an intention to procure. Months before anything is advertised. Nothing to bid on yet — everything to influence.
Scope firming up, engagement often invited. The stage where a specialist can shape a lot structure. Flagged the moment it appears in your territory.
Live, advertised, with a hard deadline. Graded top priority automatically when it closes within thirty days, and the pack leads with the questions deadline rather than the submission date.
Winner, value and term published. Not a loss — a dated clock. This is where every expiry in the register comes from, and where incumbents get resolved to company numbers.
Term ending, with a recurrence classifier attached. Three prior cycles at the same buyer is a pattern; one completed works order is not. Only the pattern gets promoted.
Expiry passed, successor not yet identified. Stated exactly that way. A retrospective notice for finished work is never dressed up as an overdue recompete — that's a specific failure we caught, fixed and now test for.
Where this comes from
Published by law. Unread in practice.
Public procurement is one of the most transparent datasets in the country and one of the least used by the firms it describes. The barrier isn't access — it's that the useful detail sits in attachments, across years, under inconsistent titles.
Pipeline, planned, tender and award notices ingested as structured data across every public buyer: buyer identity, service line, value, term, route to market, lots and deadlines.
Buyer · value · term · deadlines · lotsSpecifications, property schedules and asset registers published alongside the notice. This is where property counts, plant inventories and servicing standards live — and where a bid is actually won or lost.
Buildings · plant counts · standards · TUPE scopeThe same buyer, the same service line, going back years. Recurrence is the single best predictor of whether an expiry becomes a tender — and it's computable from published history rather than guessed.
Prior cycles · incumbent tenure · re-let intervalsIncumbents resolved to registered numbers, with status, size and group structure. Knowing whether the incumbent is a national or a two-van outfit changes how you bid, and it changes whether you bother.
Incumbent identity · status · group · scaleOn the register this week
A feed, not a file.
Notices land daily. Subscribers get their territory's changes weekly, ranked by what has a deadline attached.
Live tender opened, closes in 26 days — corporate estate mechanical services, three lots, five-year base term. Bid-window override applied, record pushed to the front of the pack.
Award published against a housing provider's M&E term contract — incumbent resolved, expiry clock started for 2031.
Pipeline notice: NHS trust signalling a hard-FM re-procurement. No tender yet — engagement window open now.
Recurrence classifier promoted 4 expiring contracts to watch status: three prior cycles each at the same buyer.
Scope filter caught 14 notices wearing maintenance vocabulary that were actually IT and audio-visual support. Excluded, and a regression test added.
Territories
One firm per patch.
Public buyers are geographically fixed, which makes this the cleanest register to cut by territory. One licensed firm per patch — and on a register where the whole point is arriving before the tender, sharing it would defeat the object entirely.
| Territory | Tracked contracts | Expiring ≤18 mo | Live tenders | Status |
|---|---|---|---|---|
| North West | 312 | 74 | 9 | Available |
| Yorkshire & North East | 287 | 68 | 7 | Available |
| East & West Midlands | 341 | 81 | 11 | Available |
| East of England | 218 | 49 | 6 | Available |
| London & South East | 476 | 112 | 15 | Available |
| South West & Wales | 263 | 57 | 8 | Available |
| Scotland | 194 | 43 | 5 | Available |
| United Kingdom — national licence | 2,091 | 484 | 61 | By enquiry |
Live-tender depth varies week to week by definition — it's a snapshot of a moving window, not a stock figure. Your cover sheet dates it.
The arithmetic
Public contracts are long.
A public-estate term contract runs three to seven years, often with extension options, with a published value you can see before you bid. Even a single lot on a mid-sized council contract is a six-figure annual position, and it comes with a renewal date you'll know about years ahead — because you'll be on the register that tracks it.
The expensive part of public work isn't the bid. It's finding out too late to write a good one.
One lot won > the licence for its entire term. And the register tells you when it's up again.
Straight answers
The questions you're already asking.
Isn't this just a tender alert service?
Tender alerts tell you what's live today, which is the last and least useful stage of the lifecycle. By then the specification is fixed and whoever helped shape it has an advantage you can't recover.
This register carries the whole cycle: pipeline and planned notices before anything is advertised, live tenders with their real deadline (questions, not submission), awards with the incumbent resolved and the expiry clock started, and expiries scored for whether the buyer actually re-lets. Plus the asset schedule out of the attachments, which no alert service reads.
How do you know an expiring contract will be re-let?
We don't guarantee it — we compute the recurrence pattern. If the same buyer has let the same service line three cycles running at roughly consistent intervals, that's a strong, checkable signal and it's shown with the prior cycles listed. If it's a one-off works order with no history, the record says so and is graded down.
A completed works phase can never be promoted to top priority on expiry alone. That's a rule in the build, after we found a retrospective notice for finished work being framed as an overdue recompete.
Do you give me a contact name?
Where a notice publishes one, it's carried as published — and scored honestly. A procurement portal support mailbox scores four out of ten and is barred from driving the call angle, because ringing it is a waste of your morning. Where the record can find a better route from published award history or the buyer's own structure, it names it.
What counts as in scope?
Building services, plant, M&E and hard FM: heating, ventilation, mechanical and electrical servicing, planned and reactive maintenance, plant replacement, roofing term contracts, and playground and pitch maintenance where it's a servicing regime rather than a build.
Out of scope, with no override: fleet and vehicles, grounds, cleaning, catering, waste, pest control, medical equipment, IT and audio-visual, and bare construction or redecoration works. Notices are filtered at ingest and again when your pack is built.
How current is it?
Notices are ingested continuously as buyers publish; your territory feed goes out weekly with live tenders first. Live-tender counts move sharply week to week — that's the nature of the window, and every count on your cover sheet is dated so you can see when it was true.
What does it cost?
Territory licences start at £499 a month on a six-month minimum term, priced to the size of your patch — tracked contracts, expiries in window and live tender depth — and quoted with your sample pack. National licences by enquiry.
Free territory sample
See your patch first.
A sample pack for your territory within two working days, led by whatever is live right now: open records demonstrating the full lifecycle — a live tender, an award with its expiry clock, an expiry with its recurrence history — the surrounding records sealed, and a cover sheet stating what's tracked, what's expiring and what was filtered out.